Sigma Alpha Epsilon’s 167th Anniversary Convention is the largest business meeting of the organization and will take place in St. Louis, Missouri, from June 15 – 18. More than 400 delegates that represent chapters and alumni associations in good standing vote upon board candidates and proposals for the Fraternity Laws. Although each chapter and alumni association gets only one vote and may only designate one main delegate, groups may elect to send multiple delegates. Collegiate Chapters that do not send at least one delegate to the convention are fined $1,500 for non-representation as per Fraternity Laws.
April 1 – April 30, 2023 at 11:59 PM Central – $425 for collegiate chapter members, $525 for alumni members.
April 1 – April 30, 2023 at 11:59 PM Central – $350 for emerging chapter members.
May 1 – May 30, 2023 at 5:00 PM Central – $475 for collegiate chapter members, $550 for alumni members.
May 1 – May 30, 2023 at 5:00 PM Central – $350 for emerging chapter members.
April 1 – May 30, 2023 – $350
NOTE: Registration closes on May 30, 2023, at 5:00 PM Central. Registration will not be available at the Convention site for undergraduates, alumni, or guests. Please plan accordingly.
You may book your room at the Marriott St. Louis Grand Hotel HERE or call 800-397-1282 or 877-303-0104 and say you are with the Sigma Alpha Epsilon 2023 Convention in order to book your room. To book multiple rooms online, you must repeat the registration process. This is a function of the hotel’s website. If the website does not work for you, please call the number listed above.
Reservation must be received on or before 5:00 PM CT, Tuesday, May 30, 2023. After that time, reservations and rates are subject to availability. Attendees are responsible for booking their own hotel rooms. You are not required to stay in the Convention hotel. The rate per night per room is $168 before tax. It is roughly $199 per room per night after tax.
Fly: The closest airport to our convention hotel is the St. Louis Lambert International Airport (STL). There is no hotel shuttle. The St. Louis MetroLink subway system does provide transportation from the airport to downtown and the Convention hotel via the Convention Center stop. This stop is a short two block walk from the hotel.
Drive: You may drive and park at the hotel. On-site parking is available at a rate of $30 daily for self-park or $48 daily for valet. Self or valet parking do not accommodate oversized vehicles.
Note: Please be sure to note the hotel’s cancellation/change policy for reservations, as the Fraternity Service Center is not responsible for individual hotel reservations or fees. Rooms are available on a first-come, first-served basis.
We are pleased to announce that The Phi Alpha is now available. This is the official 2023 Convention guide, and it is available as a downloadable pdf here. In an effort to be more environmentally friendly, we will only be printing a limited number of The Phi Alpha for Convention, and those will be available upon request, on a first-come, first-served basis.
The Convention begins at 9:00 AM, June 16, with the opening Plenary Session (Welcome). All delegates should plan to arrive prior to that time to check-in. The schedule of events for the convention is available HERE.
The schedule of events for the guest program is available HERE.
Exhibiting and vending opportunities are available for our convention, and exhibitors may take advantage of our special room rate, subject to availability. If you wish to exhibit, sponsor, or advertise at our convention, please complete the following registration form HERE.
The closing banquet on Saturday is black tie optional. The Fraternity has partnered with Stallone’s Formal wear, and they are offering special group pricing on the following tuxedo packages.
Process for ordering:
● Select style from list below
● Find the measurement tab at stallonesformalwear.com
● Get fitted at a local tuxedo shop in your area and complete the information requested on the measurement page
● Submit your measurements thru the website above or call 314-576-5900 to place your order. Payment will be accepted over the telephone or a customer rep will call you for payment after your online order has been received
● Pick-up in St. Louis is at our Maryland Heights location, which is not far from the airport. Your tuxedo will be available on June 15.
● Black tuxedo with Shawl lapel
● Black tuxedo with Peak lapel
● Black tuxedo with Notch lapel
● Charcoal grey tuxedo with black lapel and charcoal trousers
● Navy blue tuxedo with navy blue trousers
NOTE: All packages include matching trousers, white formal shirt, matching vest or cummerbund and bow tie, suspenders and studs and cuff links. Black Formal shoes are optional.
Every collegiate chapter is required by Fraternity Laws to send at least one delegate. If a collegiate chapter registers more than one person, only one person can be designated as the voting delegate. Any other(s) will be considered an alternate delegate.
The following is included in your registration fee:
● Your registration materials
● Lunch Friday
● A Friday evening activity and dinner
● Lunch Saturday
● Dinner Saturday
Anyone needing to cancel or substitute their registration may log in to their account on The SAE Portal and submit a change request. Substitutions and cancellations may be submitted until 5:00 PM CT on May 30. All substitutions will incur a $100 substitution fee. After May 30, refunds will not be issued for cancellations.
No, Convention is not an eligible event to pay registration to the Fraternity from a CEF.
Distributions from the CEF may be made from time to time for one or more of the following purposes:
● College or University scholarships for selected Qualified Students;
● Scholarships for selected Qualified Students to attend any Sigma Alpha Epsilon nationally sponsored or approved educational or leadership offering; or
● Any other charitable or educational purpose which the Trustees of the Foundation deem appropriate in their discretion.
Questions or Scholarship request? Contact firstname.lastname@example.org.
As defined in our Fraternity Laws, a delegate from each chapter, as well as Past Eminent Supreme Archons and Province Archons, will receive a proportional mileage allowance for the distance he travels in relation to the total distance traveled by all delegates. The calculation is based on Google Maps® to determine one-way mileage from the city in which the group or person is located to the St. Louis Marriott Grand Hotel. The mileage-fund reimbursement for this year’s convention is 18 cents per mile for one way only.
Alumni associations, colony members, guests, and spouses are not eligible for mileage-fund reimbursement.
The mileage chart is available HERE
As per Fraternity Laws (Section 53K and Section 63E), chapters, emerging chapters, and alumni associations must file and submit copies of Form 990 as required by the IRS. Groups with less than $50,000 of gross receipts that qualify to file a 990-N return must provide a copy of the confirmation of completion received from the IRS. If your group’s exempt status has already been “revoked,” proof of progress and a planned timeline toward reinstatement must be submitted. Failure to file with the IRS can result in late fees and penalties and can put your exempt status in jeopardy. For additional information, please visit https://www.irs.gov/charities-non-profits.
If the Form 990 process is new to you, and you cannot work through it yourself or call upon your tax adviser, please call or e-mail Tommy Long, Assistant Director of Finance, at (224) 307-9760 or at email@example.com.
Submissions to fulfill the Fraternity Laws requirement can be made electronically to Tommy Long using the e-mail address listed above or by traditional mail to his attention at 1856 Sheridan Road, Evanston, IL 60201. Alumni associations that do not maintain an Employer Identification Number (EIN) and operate out-of-pocket for activities will not be able to file a 990. Without the ability to file a 990, any such alumni associations will need to directly petition the Convention Credentialing Committee on-site at the convention for the right to vote. To file your petition, please visit HERE.
For a collegiate chapter, the member must be a collegiate member in good standing from the corresponding chapter. For an alumni association, they must be a member in good standing, be a member of the alumni association, and if it is an area alumni association, and live within that area. For full details, please see the credentialing requirements HERE or contact Spencer Long at 847-424-3010.
The Host Committee has partnered with Explore St. Louis, the St. Louis Convention and Visitors Commission, to provide a great experience while at Convention. You can learn more about Things To Do, Restaurants, and other Visitor Information by visiting https://explorestlouis.com/
Friday Night the Host committee is excited to offer an evening of fun and fellowship at Sports and Social St. Louis. Bus transportation will be provided to and from the event and dinner. This will be a private event, and the venue will be closed to any non-convention guests.
Voting delegates who attend the convention must be cleared through credentials before voting privileges can be extended. The requirements for each voting delegate are available HERE .
Below are some helpful links relating to credentialing:
Eminent Archon Report
Alumni Association Annual Report
Province Archon Report
All convention sessions and settings require business/badge attire (coat and tie). The closing banquet on Saturday is black tie optional. Women who attend the closing banquet should plan to wear formal evening attire.