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Billing & Invoices FAQ

Visit > Click the Vault application in the upper right box > Select SAE menu > SAE Billing > Pay Now. OmegaFi Bill Pay clients can contact their CSR and/or use the Bill Pay menu. In any case, type “Fall Invoice” in the notes. E-check payments are preferred, but checks to “Sigma Alpha Epsilon” can be mailed to Ross Pometta at 1856 Sheridan Road, Evanston, IL 60201.

Pursuant to Fraternity Laws, late fees for the fall invoice will be applied on March 15, 2022, and are applied each subsequent month for unpaid balances that are past due and not on an approved payment plan. Late fees are also applied to unpaid payment plan installments that are 30 days past due.

Before February 15, visit > Vault > SAE menu > then SAE Billing > Scheduled Invoices.
After February 15, visit > Vault > SAE menu > then SAE Billing > Statement of Account or Statements.

The spring invoice is composed of up to three line items: (1) Annual Dues, (2) Half Health-and-Safety Fees, and (3) Fidelity Bond Insurance. Members with a status of active, abroad, fall initiate, pending inactive, or pending expulsion are billed $105 for Annual Dues on February 15. Fall 2021 new members are also billed a Half Health-and-Safety Fee, and each group is billed a $200 flat rate for Fidelity Bond Insurance coverage. Spring 2022 new members are not billed on this invoice. Continue reading for more information on how to process member status changes, including those that require a process to be completed before the February 8 roster deadline.

Vault > Communications menu > Resource Center > Fall & Spring Invoice Resources. Fall 2021 new members are billed half that rate.

Most importantly, they provide for your group’s general liability insurance coverage throughout the calendar year under the Fraternity’s policy. Additionally, it helps fund member education resources, educational events, recruitment training, and Fraternity Service Center Staff support to ensure officers and members enjoy a safe, high quality, fraternity experience.

Yes. Review Vault’s Chapter Member Roster first, and then the scheduled invoice amount due. Afterwards, make a payment.

If needed, please request a payment plan via e-mail to before February 1.

Visit > Vault > Chapter menu > Member Roster. Check in with members and review their statuses before the February 8 roster deadline

Mark the member(s) as suspended on their record within Vault’s Chapter Member Roster section before February 8. When selecting a suspended status, indicate the reason they were suspended (i.e., academics, disciplinary, or financial) and include applicable Member Status Notes. To reinstate suspended members to good standing, simply change their status to Collegian Active. For members who have been suspended for more than 2 semesters, please consider the Expulsion process mentioned below.

Visit Vault’s Chapter Member Roster section before February 8, and click on the member’s name. Edit the Member Information section by selecting Alumnus Graduated or Transferred. Add appropriate Member Status Notes. Members graduating in May are not alumni.

That member status isn’t editable by officers to ensure they are billed for Half Health-and-Safety Fees on the spring invoice. To edit their status, email with the names of any Collegian – Fall Initiates who need their status changed and include what change needs to occur. For suspended members, include the type of suspension (academic, financial, or disciplinary). For expelled or resigning members, follow the processes mentioned below. Fall Initiates are not eligible for inactive status

To qualify for inactive status, one must be a Fraternity member for two or more years and in good standing with the chapter. To be awarded the status requires a 3/4 vote of approval from the chapter and an email approval from either your Province Archon or Chapter Advisor. During the approval process, list an individual as pending inactive. To complete the process, forward details from the chapter vote and the subsequent email of support to before February 8. Otherwise, they may be included with the invoice.

Complete the expulsion process mentioned in Fraternity Laws and submit an Expulsion Form before February 8. Once the form is submitted, the member(s) will be removed from your roster. While the process and forms are being completed, their status can be modified to pending expelled or suspended on their individual member record in Vault’s Chapter Member Roster section.

In accordance with Fraternity Laws, members who are not delinquent in accounts may request to resign their Fraternity membership by e-mailing their resignation notice with a specific rationale to their Eminent Archon and, and by relinquishing their membership materials including badge, membership card, and certificate, to the Fraternity Service Center at 1856 Sheridan Road, Evanston, IL 60201. Then the Supreme Council can vote to accept the resignation request. Members who complete that process before February 8, and whose resignation is approved by the Supreme Council, won’t be billed for on the spring invoice. Additionally, members requesting resignation should be reminded that they are not released from the pledge of secrecy given at the time of their initiation. If ineligible members request to resign without dues being paid in full, list them as Suspended: Financial with appropriate Member Status Notes until a trial is held for expulsion or they resolve the balance.

Please e-mail with the names of anyone missing for assistance.

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