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Billing & Invoices FAQ

How do I make a payment?

Visit > Click the Vault application in the upper right box > Select SAE menu > SAE Billing > Pay Now. OmegaFi Bill Pay clients can contact their CSR and/or use the Bill Pay menu. In any case, include “Spring Invoice” in the payment note. While e-checks from the Pay Now screen are preferred, paper checks written to “Sigma Alpha Epsilon” are sent to Ross Pometta, SAE, 1856 Sheridan Road, Evanston, IL 60201.

Where can I review my group’s active Member Roster?

Vault > Chapter menu > Member Roster. Similar to your school’s drop-date deadline on the academic calendar, all roster changes must completed by February 10 to ensure the spring invoice charges are accurate on February 15.

Who and what charges make up the spring invoice due February 15?

The spring invoice is composed of up to three line items that are described in Fraternity Laws: (1) Annual Dues, (2) Half Health-and-Safety Fees, and (3) Fidelity Bond Insurance. All active members initiated before November 15 are billed $105 for Annual Dues. Members initiated between July 1 and November 15 are included in the Fraternity’s insurance coverage and are billed a Half Health-and-Safety Fee. Each group is billed a $200 flat rate for Fidelity Bond Insurance coverage. Any members initiated after November 15 are not included on the spring invoice.

Where can I find my group’s 2019-2020 Health-and-Safety Rate Breakdown?

Vault > Communications menu > Resource Center > Fall & Spring Invoice Resources.

When and where can I review the amount due for the 2020 Spring Invoice charges?

After December 9, visit > Click Vault > SAE menu > SAE Billing > Scheduled Invoices. On February 15, the invoice charges will post to the Statement of Account section under SAE Billing.

Can I make a prepayment towards the 2020 Spring Invoice before it posts on February 15?

Yes. After December 9, review the active roster, then review the scheduled invoice amount due, and make a payment.

How do I setup a payment plan if I can’t pay the full Spring Invoice amount due on February 15?

You may request a payment plan via e-mail to before February 1.

When are late fees applied to unpaid balances?

Late fees (Fraternity Law 54.B.1) for the spring invoice will be applied on March 15 and are applied each subsequent month for unpaid balances that are past due and not on an approved payment plan. Late fees are also applied to unpaid payment plan installments that are 30 days past due.

I have members who graduated, are no longer enrolled, or transferred. How can I remove them?

Visit the Member Roster section before February 10 and click on a member’s name. Edit the Member Information section by selecting either Alumnus Graduated or Transferred.

I have members seeking inactive status. How can I get them removed from the active roster?

To qualify for inactive status you must be a member of the Fraternity for two or more years and in good standing with the chapter. To be awarded inactive status requires a 3/4 vote of approval from the chapter and an email approval from your Province Archon before February 10. During the approval process, you may list an individual as pending inactive. To complete the process, forward details from the chapter vote and an email of support from your Province Archon to before February 10.

I have members who are suspended. How can I get them removed from the active roster?

Mark the member(s) as suspended on their record in Vault’s Member Roster section before February 10. When selecting a suspended status, indicate the reason they were suspended (i.e., academics, behavior, or financial) and include applicable notes for posterity. To reinstate suspended members to good standing for the spring semester, change their status to Collegian Active before February 10. For members listed as Collegian – Fall Initiate, follow the process mentioned below.

How can I edit the status of a member who is listed as Collegian – Fall Initiate?

Email with the names of any Collegian – Fall Initiates who need their status changed and include what change needs to occur. For suspended members, include the type of suspension (academic, financial, or disciplinary). For members who have graduated, are no longer enrolled, or have transferred schools, email For expelled or resigning members, follow the processes mentioned below.

I have members who were expelled. How can I get them removed from the active roster?

Complete the expulsion process mentioned in Fraternity Laws and submit a form from before February 10. Once the form is submitted, the member(s) will be removed from your roster. While the process and forms are being completed, their status can be modified to pending expelled or suspended on their individual member record in the Member Roster section.

How do I handle a member’s resignation and ensure they aren’t part of the spring invoice?

Per Fraternity Law 14.C, members who are not delinquent in accounts may resign their membership by e-mailing their resignation notice with a specific rationale to their Eminent Archon and Doing so before February 10 will ensure they won’t be billed on the spring invoice. Additionally, resigning members must relinquish their membership materials to the Eminent Archon including badge, membership card, and certificate. Resigned members are to be reminded, that they are not released from the pledge of secrecy given at the time of their initiation. If members leave in bad standing or without dues being paid in full, list them as suspended until a trial is held for expulsion. Thereafter, an Expulsion Form can be completed at to remove their name from membership.

I have active members that are not included on the Spring Invoice or member roster. How can I add them?

Please e-mail with the names of anyone missing for assistance.

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