Visit mySAE.net > Click the Vault application in the upper right box > Select SAE menu > SAE Billing > Pay Now. OmegaFi Bill Pay clients can contact their CSR and/or use the Bill Pay menu. In any case, include “Spring Invoice” in the payment note. While e-checks from the Pay Now screen are preferred, paper checks written to “Sigma Alpha Epsilon” are sent to Ross Pometta, SAE, 1856 Sheridan Road, Evanston, IL 60201.
Vault > Chapter menu > Member Roster. Similar to your school’s drop-date deadline on the academic calendar, all roster changes must completed by February 10 to ensure the spring invoice charges are accurate on February 15.
The spring invoice is composed of up to three line items that are described in Fraternity Laws: (1) Annual Dues, (2) Half Health-and-Safety Fees, and (3) Fidelity Bond Insurance. All active members initiated before November 15 are billed $105 for Annual Dues. Members initiated between July 1 and November 15 are included in the Fraternity’s insurance coverage and are billed a Half Health-and-Safety Fee. Each group is billed a $200 flat rate for Fidelity Bond Insurance coverage. Any members initiated after November 15 are not included on the spring invoice.
Vault > Communications menu > Resource Center > Fall & Spring Invoice Resources.
After December 9, visit mySAE.net > Click Vault > SAE menu > SAE Billing > Scheduled Invoices. On February 15, the invoice charges will post to the Statement of Account section under SAE Billing.
Yes. After December 9, review the active roster, then review the scheduled invoice amount due, and make a payment.
You may request a payment plan via e-mail to email@example.com before February 1.
Late fees (Fraternity Law 54.B.1) for the spring invoice will be applied on March 15 and are applied each subsequent month for unpaid balances that are past due and not on an approved payment plan. Late fees are also applied to unpaid payment plan installments that are 30 days past due.
Visit the Member Roster section before February 10 and click on a member’s name. Edit the Member Information section by selecting either Alumnus Graduated or Transferred.
To qualify for inactive status you must be a member of the Fraternity for two or more years and in good standing with the chapter. To be awarded inactive status requires a 3/4 vote of approval from the chapter and an email approval from your Province Archon before February 10. During the approval process, you may list an individual as pending inactive. To complete the process, forward details from the chapter vote and an email of support from your Province Archon to firstname.lastname@example.org before February 10.
Mark the member(s) as suspended on their record in Vault’s Member Roster section before February 10. When selecting a suspended status, indicate the reason they were suspended (i.e., academics, behavior, or financial) and include applicable notes for posterity. To reinstate suspended members to good standing for the spring semester, change their status to Collegian Active before February 10. For members listed as Collegian – Fall Initiate, follow the process mentioned below.
Email email@example.com with the names of any Collegian – Fall Initiates who need their status changed and include what change needs to occur. For suspended members, include the type of suspension (academic, financial, or disciplinary). For members who have graduated, are no longer enrolled, or have transferred schools, email firstname.lastname@example.org. For expelled or resigning members, follow the processes mentioned below.
Complete the expulsion process mentioned in Fraternity Laws and submit a form from https://www.sae.net/resources/expulsion-form/ before February 10. Once the form is submitted, the member(s) will be removed from your roster. While the process and forms are being completed, their status can be modified to pending expelled or suspended on their individual member record in the Member Roster section.
Per Fraternity Law 14.C, members who are not delinquent in accounts may resign their membership by e-mailing their resignation notice with a specific rationale to their Eminent Archon and email@example.com. Doing so before February 10 will ensure they won’t be billed on the spring invoice. Additionally, resigning members must relinquish their membership materials to the Eminent Archon including badge, membership card, and certificate. Resigned members are to be reminded, that they are not released from the pledge of secrecy given at the time of their initiation. If members leave in bad standing or without dues being paid in full, list them as suspended until a trial is held for expulsion. Thereafter, an Expulsion Form can be completed at https://www.sae.net/resources/expulsion-form/ to remove their name from membership.
Please e-mail firstname.lastname@example.org with the names of anyone missing for assistance.