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Billing & Invoices FAQ

Visit > Click the Vault application in the upper right box > Select SAE menu > SAE Billing > Pay Now. OmegaFi Bill Pay clients can contact their CSR and/or use the Bill Pay menu. In any case, type “Fall Invoice” in the notes. E-check payments are preferred, but checks to “Sigma Alpha Epsilon” can be mailed to Ross Pometta at 1856 Sheridan Road, Evanston, IL 60201.

Pursuant to Fraternity Laws, late fees for the fall invoice will be applied on October 15, 2021, and are applied each subsequent month for unpaid balances that are past due and not on an approved payment plan. Late fees are also applied to unpaid payment plan installments that are 30 days past due.

Before September 15, visit > Vault > SAE menu > then SAE Billing > Scheduled Invoices.
After September 15, visit > Vault > SAE menu > then SAE Billing > Statement of Account or Statements.

Members with a status of active, abroad, pending inactive, or pending expulsion are billed a Health-and-Safety Fee on September 15, and make up the Scheduled Invoice amount before then. Fall 2021 semester initiates are excluded. Continue reading for more information on how to process member status changes, including ones that require a process to be completed.

Vault > Communications > Resource Center > Fall & Spring Invoice Resources. You can also reach out to staff members.

Most importantly, they provide for your group’s general liability insurance coverage throughout the calendar year under the Fraternity’s policy. Additionally, it helps fund member education resources, educational events, recruitment training, and Fraternity Service Center Staff support to ensure officers and members enjoy a safe, high quality, fraternity experience.

Yes. Review Vault’s Chapter Member Roster and then the Scheduled Invoice amount due. Afterwards, make a payment.

If needed, please request a payment plan via e-mail to before September 15.

Visit > Vault > Chapter > Member Roster. Check-in with your members and confirm their status by September 10.

Visit Vault’s Chapter Member Roster section by September 10, and click on the member’s name. Edit their Member Information section by selecting either Alumnus Graduated or Transferred. Add appropriate Member Status Notes as needed for posterity.

Mark the member(s) as suspended within Vault’s Chapter Member Roster section by September 10. When selecting a suspended status, indicate the reason they were suspended (i.e., academics, disciplinary, or financial) and include applicable Member Status Notes. To reinstate suspended members to good standing, simply change their status back to Collegian Active.

To qualify for inactive status, one must be a Fraternity member for two or more years and in good standing with the chapter. To be awarded the status requires a 3/4 vote of approval from the chapter and an email approval from your Province Archon by September 10. During the approval process, you may list an individual as pending inactive. To complete the process, forward details from the chapter vote and an email of support from the Province Archon to before September 10.

Complete the expulsion process mentioned in Fraternity Laws and submit an Expulsion Form by September 10. Once the form is submitted, the member(s) will be removed from your roster. While the process and forms are being completed, their status can be modified to pending expelled or suspended on their individual member record in Vault’s Chapter Member Roster section.

In accordance with Fraternity Laws, members who are not delinquent in accounts may request to resign their Fraternity membership by e-mailing their resignation notice with a specific rationale to their Eminent Archon and,and by relinquishing their membership materials including badge, membership card, and certificate, to the Fraternity Service Center at 1856 Sheridan Road, Evanston, IL 60201. Then the Supreme Council can vote to accept the resignation request. Members who complete that process before September 10, and whose resignation is approved by the Supreme Council, won’t be billed for on the fall invoice. Additionally, members requesting resignation should be reminded that they are not released from the pledge of secrecy given at the time of their initiation. If ineligible members request to resign, list them as Suspended with appropriate Member Status Notes until a trial is held for expulsion or they resolve any outstanding balance.

Please e-mail with the names of anyone missing for assistance.

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