Sigma Alpha Epsilon’s 169th Anniversary Convention is the largest business meeting of the organization and will take place in Atlanta, Georgia, from June 19-22. More than 400 delegates that represent chapters and alumni associations in good standing vote upon Supreme Council candidates and proposals for the Fraternity Laws. Although each chapter and alumni association gets only one vote and may only designate one main delegate, groups may elect to send multiple delegates. Collegiate Chapters that do not send at least one delegate to the convention are fined $1,500 for non-representation as per Fraternity Laws.
Regular Registration:
April 1 – April 30, 2025, at 11:59 PM Central – $500 for collegiate members, $600 for alumni members.
Late Registration:
May 1 – May 27, 2025, at 4:00 PM Central – $600 for collegiate members, $700 for alumni members.
Emerging Chapter Members/Guests:
April 1 – May 27, 2025 – $400
NOTE: Registration closes on May 27, 2025, at 4:00 PM Central. Registration will not be available at the Convention site for collegiates, alumni, or guests. Please plan accordingly.
You may book your room at the InterContinental Hotel Buckhead HERE or call 877-424-2449 and say you are with the Sigma Alpha Epsilon 2025 Convention in order to book your room. To book multiple rooms online, you must repeat the registration process. This is a function of the hotel’s website. If the website does not work for you, please call the number listed above.
Reservation must be received on or before 4:00 PM CT, Tuesday, May 27, 2025. After that time, reservations and rates are subject to availability. Attendees are responsible for booking their own hotel rooms. You are not required to stay in the Convention hotel. The rate per night per room is $205 before tax. It is roughly $245 per room per night after tax.
Fly: The closest airport to our convention hotel is the Hartsfield-Jackson Atlanta International Airport (ATL). There is no hotel shuttle. The Metropolitan Atlanta Rapid Transit Authorty (MARTA) train system does provide transportation from the airport to Buckhead via the Red Line Buckhead Station stop. This stop is a short ¼ mile walk from the hotel. Please note: The REAL ID deadline is approaching on May 7. Anyone flying to the Convention will need to have a REAL ID or a Passport at the airport.
Drive: You may drive and park at the hotel. On-site parking is available at a rate of $45 for overnight self-parking or $55 for overnight valet. The height in the garage is 6’5”.
Note: Please be sure to note the hotel’s cancellation/change policy for reservations, as the Fraternity Service Center is not responsible for individual hotel reservations or fees. Rooms are available on a first-come, first-served basis. We are sorry, but if the block fills, you are on your own for your accommodations.
The Convention begins at 9:00 AM, June 20, with the opening Plenary Session (Welcome). All delegates should plan to arrive prior to that time to check in. The schedule of events for the convention is available HERE.
The Guest Program schedule is available HERE.
Exhibiting and vending opportunities are available for our convention, and exhibitors may take advantage of our special room rate, subject to availability. If you wish to reserve a table at our convention, please complete the following registration form HERE.
Who has to attend?
Every collegiate chapter is required by Fraternity Laws to send at least one delegate. If a collegiate chapter registers more than one person, only one person can be designated as the voting delegate. Any other(s) will be considered an alternate delegate.
How do I register and pay?
Registration will be available on The SAE Portal starting April 1, 2025. Please note that registration will close on May 27 at 4:00 p.m. Central, and there is no on-site registration.
What’s included in my registration fee?
The following is included in your registration fee:
Cancellations will be accepted with refunds until May 27, 2025, at 4:00 PM CT. In order to cancel, email convention@sae.net
I can’t go anymore – how do I change who is registered?
There will be a substitution fee of $100 for any substitutions made to any registrants. Substitutions will be accepted until May 27, 2025, at 4:00 PM CT. In order to substitute, email convention@sae.net.
What about the Convention Milage Fund?
As defined in our Fraternity Laws, a delegate from each chapter, as well as Past Eminent Supreme Archons and Province Archons, will receive a proportional mileage allowance for the distance he travels in relation to the total distance traveled by all delegates. The calculation is based on Google Maps to determine one-way mileage from the city in which the group or person is located to the InterContinental Buckhead Atlanta. The mileage fund reimbursement for this year’s convention is 18 cents per mile for one way only.
Alumni associations, emerging chapter members, guests, and spouses are not eligible for mileage-fund reimbursement.
The mileage chart is available HERE.
What is the IRS Form 990 and how do I know if my group is cleared?
As per Fraternity Laws (Section 55K and Section 65E), chapters, emerging chapters, and alumni associations must file and submit copies of Form 990 as required by the IRS. Groups with less than $50,000 of gross receipts that qualify to file a 990-N return must provide a copy of the confirmation of completion received from the IRS. If your group’s exempt status has already been “revoked,” proof of progress and a planned timeline toward reinstatement must be submitted. Failure to file with the IRS can result in late fees and penalties and can put your exempt status in jeopardy. For additional information, please visit https://www.irs.gov/charities-non-profits.
If the Form 990 process is new to you, and you cannot work through it yourself or call upon your tax adviser, please e-mail the Fraternity Service Center Membership and Records team at membershiprecords@sae.net.
Submissions to fulfill the Fraternity Laws requirement can be made electronically to the Membership and Records team using the e-mail address listed above or by traditional mail to his attention at 1856 Sheridan Road, Evanston, IL 60201. Alumni associations that do not maintain an Employer Identification Number (EIN) and operate out-of-pocket for activities will not be able to file a 990. Without the ability to file a 990, any such alumni associations will need to directly petition the Convention Credentialing Committee on-site at the convention for the right to vote.
Who can represent my chapter or alumni association?
For a collegiate chapter, the member must be a collegiate member in good standing from the corresponding chapter. For an alumni association, they must be a member in good standing, be a member of the alumni association, and if it is an area alumni association, and live within that area. For full details, please see the credentialing requirements HERE or contact Spencer Long at 847-424-3010.
How Can I Experience Atlanta?
The Host Committee has partnered with Discover Atlanta, the Atlanta Convention and Visitors Bureau, to provide a great experience while at Convention. You can learn more about Things To Do, Restaurants, and other Visitor Information by visiting https://discoveratlanta.com/acvb/.
What is credentialing, and how do I get credentialed?
Voting delegates who attend the convention must be cleared through credentials before voting privileges can be extended. The requirements for each voting delegate are available HERE.
Below are some helpful links relating to credentialing:
Eminent Archon Report – Available in April
Alumni Association Annual Report
What is the attire/dress code?
All convention sessions and settings require business/badge attire (coat and tie). The closing banquet on Saturday is black tie optional. Women who attend the closing banquet should plan to wear formal evening attire.
