Exhibitor Registration Form - Sigma Alpha Epsilon 161st Anniversary Convention
July 6-8, 2017
Marriott Boston Copley Place
Boston, MA

Please read below the terms and conditions as an exhibitor for Sigma Alpha Epsilon's 161st Anniversary Convention. To register as an exhibitor, scroll to the bottom of the page, click "Next" and complete the form. If you have any questions, contact Convention Manager James Irwin at jirwin@sae.net.

Exhibit Space

Based on the application associated with this agreement, the exhibitor applies to use exhibit space at the registration period for the 161st Anniversary Convention on July 6-8, 2017, at the Boston Marriott Copley Place. The location of the exhibit space will be determined by Sigma Alpha Epsilon. The exhibitor agrees to abide by the rules and regulations set forth in this agreement as a contingency of this exhibit application. This agreement shall be valid upon acceptance by Sigma Alpha Epsilon and payment by the exhibitor as specified herein.

Space rental shall be $550 for one 8’ table.  Additional tables may be purchased at $50.00 per table for a maximum of three tables. (Contact James Irwin directly if you need additional tables.) Tables provided will be covered and skirted in whatever color is provided by the hotel. Rental also includes one 110-amp power outlet, if requested by exhibitor. Additional power requirements may incur a charge. The purchase of internet connection(s) must be coordinated directly with hotel A/V staff.

Sigma Alpha Epsilon reserves the right to reject any application for exhibit space. Sigma Alpha Epsilon also reserves the right to terminate any exhibit without refund, if it finds the exhibitors products or services to be offensive or inconsistent with the ideals and principles of the organization.

Once this application has become effective, Sigma Alpha Epsilon will refund payments upon written notice by the exhibitor for cancellation up to June 30, 2017. After that time, 25% of the full payment will be retained as a cancellation fee.

Security

Sigma Alpha Epsilon shall not be liable for any losses of merchandise, damage to property or injury to individuals. Exhibitors are held totally responsible for their own materials at all times and should take whatever extra care is necessary to prevent loss and damage. In particular, Sigma Alpha Epsilon does not provide security within the exhibitor’s booth space; if such security is desired, exhibitor should separately contract for security service with a provider approved by Sigma Alpha Epsilon. Some storage is available and may be arranged with the hotel upon approval of Sigma Alpha Epsilon.

Insurance

Exhibitor agrees to waive all subrogation claims against Sigma Alpha Epsilon, its officers, directors, agents and employees for any and all claims, demands, defense costs, liabilities, expenses or damages of any kind or nature arising out of or in connection with damage to or loss of any property belonging to exhibitor or exhibitor’s owners, employees, contractors, representatives, patrons, guests or invitees, or injury to any such personnel for which the exhibitor indemnifies Sigma Alpha Epsilon, excepting that portion of such claims, demands, defense costs, liability, expense or damages arising out of the sole negligence or willful misconduct of Sigma Alpha Epsilon

Intellectual Property

By executing the Exhibit Space Agreement, the exhibitor represents and warrants to Sigma Alpha Epsilon that exhibitor owns or validly possesses the right to make, use, perform, sell and display any patented products, copyrighted works, trademarks, service marks, and trade names (collectively, “Intellectual Property”), as the case may be, used by exhibitor at or to promote its activities at the trade show. Breach of the foregoing warranty shall be grounds for immediate revocation of the right to exhibit, without notice or hearing. The exhibitor acknowledges that Sigma Alpha Epsilon is relying upon this representation and warranty and has no obligation to monitor the uses and displays of Intellectual Property at the exhibits or to conduct an independent investigation of the status of rights to any Intellectual Property.

Liability

The parties agree that:1. Sigma Alpha Epsilon, including its officers, staff, volunteers, agents, and attendees shall not be liable for any injuries to any exhibitor, its owners, officers, directors, agents, employees, invitees, customers or potential customers nor for any loss of or damages to any of their goods, wares, merchandise, chattels or property for any cause whatsoever while such goods, wares, merchandise, chattels or property are in transit to or from the organization’s convention.2. Sigma Alpha Epsilon shall not be liable for any acts, omissions or representations of the hotel, any exhibitor or other person or any of their officers, directors, agents, representatives, owners or employees.3. The exhibitor covenants not to sue, file or maintain any action in law or in equity against Sigma Alpha Epsilon alleging that any use or display by any third party of Intellectual Property at or in connection with the trade show infringes or otherwise violates any right or title held by exhibitor for any of its officers, directors and owners.4. Exhibitor expressly agrees to assume all risk and to indemnify, defend and hold harmless Sigma Alpha Epsilon, its officers, staff, volunteers and agents from and against any and all claims, demands, defense costs, liability expense (including attorney’s fees), or damages of any kind or nature arising out of or in connection with injury of, or damage to or loss of any property belonging to, exhibitor or the exhibitor personnel, excepting that portion of such claims, demands, defense costs, liability, expense or damages arising out of the sole negligence or willful misconduct of Sigma Alpha Epsilon.5. The exhibitor shall hold harmless and indemnify Sigma Alpha Epsilon, its officers, staff, volunteers and agents from and against any and all loss, cost, expense, claim, liability or damage, including reasonable attorney’s fees, arising in connection with exhibitor’s exhibit or any conduct by exhibitor or the exhibitor personnel, including, but not limited to tortuous activity of any kind (including libel, slander or injuries caused by sound levels in or around exhibitor’s exhibit), trademark, copyright, or patent infringement or failure to comply with these or any other posted or published rules and regulations or any amendments thereto.
Force MajeureThe following events are referred to as “Force Majeure Events”: fire, explosion, earthquake, storm, flood or other weather, natural disasters, unavailability of necessary utilities, transportation, or housing, strikes, law, act, order, proclamation, decree, regulation, ordinance, or instructions of government or other public authorities, judgment or decree of a court of competent jurisdiction (not arising out of breach by such party of this agreement), acts of terrorism or other causes beyond Sigma Alpha Epsilon’s reasonable control (including situations in which such events or causes are reasonably expected to cause a significant proportion of the persons otherwise expected to attend the organization’s Convention to decide not to attend). In the event Sigma Alpha Epsilon cancels the Convention due to one or more Force Majeure Events, the parties agree that it would be difficult to determine with certainty the amount of the exhibitor’s damages from such cancellation. In the event Sigma Alpha Epsilon cancels the entire Convention or the Exhibitor’s Exhibit Space Agreement due to a Force Majeure Event, the parties agree that Sigma Alpha Epsilon will pay to the exhibitor as liquidated damages and not as a penalty a sum equal to the amount already paid by the exhibitor to Sigma Alpha Epsilon for the cost of the assigned space and such liquidated damages shall be Sigma Alpha Epsilon’s sole liability to the exhibitor. In the event Sigma Alpha Epsilon cancels the Convention or the exhibitor’s Exhibit Space Agreement as to a portion of the exhibit period due to a Force Majeure Event, the amount of such liquidated damages shall be prorated according to the number of hours of open the exhibits operation during which the Exhibit Space Agreement is cancelled relative to the total number of hours of open exhibit operation scheduled at the time the Exhibit Space Agreement becomes effective. 
InterpretationSigma Alpha Epsilon shall have full power to interpret and enforce all rules and regulations contained herein, and full power to amend these and to make such additional rules and regulations as shall be necessary for the proper conduct of the exhibits. All such decisions shall be binding upon each exhibitor.  Should any party retain counsel for the purpose of enforcing or preventing the breach of any provision hereof, if such matter is settled by judicial determination, the prevailing party shall be entitled to be reimbursed by the losing party for all costs and expenses incurred therein, including, but not limited to, reasonable attorney’s fees.

This agreement shall be governed in all respects by the laws of the State of Illinois and any action between the parties to this agreement shall be maintained only in a court of competent jurisdiction in Cook County, Illinois. In the event that any provision of the Exhibit Space Agreement becomes or is declared by a court of competent jurisdiction to be illegal, unenforceable, or void, the Exhibit Agreement shall continue in full force and effect without said provision, provided that no such severability shall be effective if it materially changes the economic benefit of the Exhibit Agreement to any party.

Acceptance

By completing this registration you are accepting the terms of this agreement.

 

Event Selection
The 161st Anniversary Convention
Boston, MA
Thursday, July 06, 2017

Since 1856

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