161st ANNIVERSARY Convention

July 6-8, 2017
Boston, MA 
Marriott Boston Copley Place

CLICK HERE TO REGISTER FOR THE 161ST ANNIVERSARY CONVENTION 

Event Overview

Sigma Alpha Epsilon’s 161st Anniversary Convention is the largest business meeting of the organization. More than 400 delegates that represent chapters and alumni associations in good standing vote upon board candidates and proposals for the Fraternity Laws. Although each chapter and alumni association gets only one vote and may only designate one main delegate, groups may elect to send multiple delegates. Chapters that do not send at least one delegate to convention are fined $1,500 for non-representation.

The Phi Alpha

The Phi Alpha serves as the official publication for the 161st Anniversary Convention. Hard copies of the booklet will be distributed to each delegate and guest during convention registration at the convention site.

The digital version of The Phi Alpha will be available in April 2017.

Registration Dates & Rates

Registration for convention is based upon a tiered structure.

Early Bird Registration: February 1, 2017 - March 15, 2017 - $425 for undergraduate members and $475 for alumni members.

Priority Registration: March 16, 2017 - April 30, 2017 - $475 for undergraduates members and $525 for alumni members.

Regular Registration: May 1, 2017 - June 6, 2017 - $525 for undergraduate members and $575 for alumni members.

Colony Members/Guests**: February 1, 2017 - June 6, 2017 - $275

Please Note: If a chapter registers more than one person, only one person can be designated as the voting delegate. Any other(s) will be considered an alternate delegate.

Registration ends on June 6, 2017, to allow processing time for credentials. Any registrations beyond June 6, 2017, must be handled in person at the convention site. On-site registration fees will increase to $600 for undergraduates, $650 for alumni and $350 for colony members or guests.

There will be a substitution fee of $100 for any substitutions made to any registrants.

**For colony members, that fee includes all official meals. For guests, the fee includes admission to the Guests Program events and to the final banquet with the entire convention delegation.

Payment Terms

Credit cards are processed immediately. Members who use check or other form of payment – via the “Bill Me Later” option – must make arrangements for their payment during the time period in which they register. If payment is not received by the deadline date indicated below, the rate will be increased to the next tier.

Early Bird Registration: digital payment must be received by March 15, 2017, and mail-in payments must be postmarked by March 15, 2017.

Priority Registration: digital payment must be received by April 30, 2017, and mail-in payments must be postmarked by April 30, 2017.

Regular Registration: digital payment must be received by June 6, 2017, and mail-in payments must be postmarked by June 6, 2017. Failure to pay after this time will result in the rates increasing to their maximum of $625 for undergraduate members and $675 for alumni members.

Colony Members/Guests**: digital payment must be received by June 6, 2017, and mail-in payments must be postmarked by June 6, 2017. Failure to pay after this time will result in the rates increasing to their maximum of $375.

Substitutions/Cancellations

There will be a substitution fee of $100 for any substitutions made to any registrants. Substitutions will be accepted until June 6, 2017. In order to substitute someone for an attendee, please click HERE to complete a substitution form. On-site substitutions will incur a $200 substitution fee.

Cancellations will be accepted with refunds until June 6, 2017. We are sorry, but refunds are not available for cancellations after June 6, 2017. To cancel a registration, please click HERE.

Hotel Accommodations

The Boston Marriott Copley Place, located in the Back Bay and within walking distance of many great sites, is the official convention property. Our special rate of $169 per room per night plus tax will be available starting on July 3, 2017, through July 10, 2017. Delegates and guests may choose from one king room or one double-bedded room.

You may make your reservation online by clicking HERE.

Please note, the cutoff date to book a room under our official block is June 13, 2017. After that time, reservations and rates are subject to availability. Make sure to note the reservation’s cancellation/change policy, as the national headquarters is not responsible for individual hotel reservations or fees.

For questions or problems with lodging, contact Convention Manager Brandon Weghorst at bweghorst@sae.net or at (847) 424-3038.

Credentialing

Voting delegates who attend the convention must be cleared through credentials before voting privileges can be extended. This typically requires delegates to be in good standing and to have filled out necessary reports, per Fraternity Laws.

Proposals to Amend the Fraternity Laws

All of the proposals to amend the Fraternity Laws will be listed in the Phi Alpha. During convention business, delegates vote on proposals during the plenary (business) sessions.

Schedule of Events

The tentative schedule of events will be available in April 2017.

Transportation

The preferred and closest airport to our convention hotel is Logan International Airport (BOS). Our property does not run an airport shuttle but can be accessed easily via taxi or rideshare options.

Convention Mileage Fund

As defined in our Fraternity Laws, a delegate from each chapter, as well as Past Eminent Supreme Archons and Province Archons, will receive a proportional mileage allowance for the distance he travels in relation to the total distance traveled by all delegates. The calculation is based on Google Maps® to determine one-way mileage from the city in which the group or person is located to the Boston Marriott Copley Place. The mileage-fund reimbursement for this year's convention is 18 cents per mile for one way only, per Fraternity Laws.

Alumni associations, colony members, guests and spouses are not eligible for mileage-fund reimbursement.

Guests Program

Each convention includes a Guests Program for spouses, significant others and guests of brothers who attend the event.

Details on this program will be forthcoming.

Exhibitors/Vendors

Exhibiting and vending opportunities are available for our convention, and exhibitors may take advantage of our special room rate, subject to availability. If you wish to register as an Exhibitor/Vendor, please register HERE. Questions should be directed to Convention Manager Brandon Weghorst at bweghorst@sae.net or at (847) 424-3038.

 

 

 
 

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